Talbot County, Maryland

Summary:

Reporting to the Treasury Manager, the Property Tax Billing Specialist is responsible for the administration, billing, collection, reconciliation, and reporting of real property taxes and utility charges. This position performs complex financial and customer service functions related to property tax accounts, tax adjustments, tax sale administration, and regulatory reporting. The specialist works closely with the Maryland Department of Assessments and Taxation, municipal governments, taxpayers, and internal departments to ensure the accuracy of billing records and compliance with applicable laws and regulations. The position also serves as a technical resource for the County’s financial software systems and may assume supervisory responsibilities in the absence of the Treasury Manager.

Essential Duties and Responsibilities:

Property Tax Administration

• Prepare and maintain annual and supplemental real property tax billing records.
• Process tax account adjustments resulting from assessment changes, homeowner tax credits, tax exemptions, and other authorized corrections.
• Reconcile property tax accounts and oversee the processing of large-scale tax payment collections. (Mass Payments)
• Generate State Claim refund documentation and monitor tax refunds through the assessment adjustment and approval process.
• Research and resolve discrepancies related to property tax billing, collections, and account balances.

 Tax Sale Administration

• Coordinate and manage the tax sale process from initial lien file creation through the completion of the annual tax sale.
• Maintain accurate records of delinquent properties subject to tax sale.
• Review, reconcile, and update tax sale files to ensure compliance with applicable statutes and deadlines.
• Respond to inquiries regarding tax sale procedures.
• Public Utility Billing.
• Prepare and process public utility billing.

Financial Reconciliation and Reporting

• Assist with verifying daily deposits and collections for accuracy and completeness.
• Perform monthly financial reconciliations related to tax and utility billing activities.
• Prepare and submit monthly reports, including:
• Agricultural Transfer Tax collections
• State tax receipt collections
• Municipal tax receipt collections for the Towns of St. Michaels, Oxford, Queen Anne, and Trappe
• Homeowner credit recaptures
• Redeemed homeowner credits
• Home Builder Guaranty Fund collections
• Complete all associated filings and supporting documentation in accordance with reporting requirements.
• Assist with month-end closing procedures within the County's financial management system.

 Financial Systems Administration

• Perform monthly closing activities within the MUNIS financial management system and generate associated reports.
• Create and transmit electronic files for the County’s credit card payment processing provider as needed.
• Monitor, document, and coordinate resolution of MUNIS support issues.

Qualifications:

• Associate degree in Accounting, Finance, Business Administration, or a related field; or equivalent combination of education, training, and progressively responsible experience in property tax administration, utility    billing, accounting, or governmental finance.
• Experience with financial management software and Microsoft Office applications, particularly Excel.
• Thorough knowledge of property tax billing, collection, and adjustment processes.
• Knowledge of tax sale procedures and applicable Maryland tax laws and regulations.
• Knowledge of governmental accounting principles and financial reporting practices.
• Proficiency in MUNIS or similar governmental financial software systems.
• Strong analytical, organizational, and problem-solving skills.
• Ability to reconcile complex financial records and identify discrepancies.
• Ability to prepare detailed reports and maintain accurate records.
• Strong customer service and communication skills.
• Ability to manage multiple priorities and meet strict deadlines.
• Ability to work independently and exercise sound judgment.
• Experience with MUNIS financial software preferred.
• Experience in local government finance, property tax administration, or utility billing preferred
• Knowledge of Maryland property tax laws and tax sale procedures preferred.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to remain stationary and move throughout the building.

Work Environment:

Noise level is moderate.

Benefits

Talbot County Government employees are provided one of the most competitive pay and benefit packages in the area. To view all benefits, click here.

Application:

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Talbot County is an equal opportunity employer. The county does not discriminate on any basis prohibited by federal, state, or local law.